Correspondence :- all the activities of the human society require intercommunication and interaction. But it is not always possible to sit in front of you for anything. Man, therefore, needs correspondence for many purposes. Letter writing is an art. A good letter is one which makes the recipient understand the whole thing clearly.
Necessary rules :- a good letter should have the following qualities -
1. All things must be arranged so that the one thing after the other is clearly connected.
2. The language should be simple and pure and clear.
3. There should be only necessary things to keep in mind the main meaning.
4. If you have to say several things, there should be separate paragraphs for each thing to be stated clearly.
5. The same thing should not be repeated again and again.
6. The letter should not be completed in one way but must have a sense of the fulfilment.
Parts of the letter are: -
1. Title meaning author 's address and date. It should be at the top of the left hand side corner. If the letter is formal or business or business or any official in the government, the address of the recipient should also be in the bottom right corner of his address.
2. Explaining something.
3. The subject matter of the letter.
4. End of courtesy.
5. Signature - (the name of the scribe who could be read clearly)
Example:-
Address-------------------------------
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Date ------------------------------,
My dear,-------------------------------,
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Your Sincerely/Lovingly
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Types of letters:
1. Informal letters :- are generally more formal letters. Such letters are addressed to their relatives or friends. They have a greater concentration. They only take into account the need to reach the heart, in any case the language and order of the heart. There is some ritual, not necessarily for parents or elders, but it is not necessary for friends.
2. Formal letter :- a formal letter is also called a business letter. This is where the entire business of the society is conducted. Therefore, to make my work easily and quickly, it is necessary to make note of the following statement in these letters:
(I) A nurse letter should be immediately written. Procrastination keeps the chance of loss.
(II) The letter should be dry in all cases. The joy of receiving a letter is of great importance in order to do so quickly and as desired.
(iii) the letter should be clear and easy to understand the meaning of the author. The margins, paragraphs, etc. should be kept in mind. It is better to write a rough letter before writing. This does not have to be done away with.
(iv) only the necessary information is to be given in proper manner, not unrestrained matter.
(v) a formal letter should show the truth of the author's heart. Even if we should write the hard word, we should write it in polite language, and there should never be satirical selling.
Special :-
while entering your address and date, it should be kept in mind that -
1. Each line appears to be from one place.
2. The houses are not. And not be commas after.
3. There should be commas at the end of each line, but at the end there should be no commas after the city. 4. The date should be written as follows:
5. Address should be on the left hand side in line below the date.
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